Data Privacy Notice
Christian Medical Fellowship
1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
2. Who are we?
Christian Medical Fellowship is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. We are a charity registered in England and Wales (number 1131658). Our company number is 06949436 and our registered office is at 6 Marshalsea Road, London, SE1 1HL
3. What data is processed by the data controller?
Some or all of the following where necessary to perform the required tasks:-
4. How do we process your personal data?
Christian Medical Fellowship complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:-
5. What is the legal basis for processing your personal data?
o To provide postal communications which we think will be of interest to you;
o To prevent and identify fraud;
o To enhance, modify, personalise or otherwise improve our services and/or communications for the benefit of our members or other individuals;
o To understand how people interact with our websites.
Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights. You have a right to object to this processing if you wish, and if you wish to do so please contact us. Please bear in mind that if you object this may affect our ability to carry out the tasks above for your benefit.
We ensure that we have in place appropriate technical controls to protect any personal data you provide. For example, we ensure that any online forms are encrypted and our network is protected and routinely monitored.
We ensure that access to personal data is restricted only to those staff members or volunteers whole roles require such access.
7. Credit / debit card security
If you use your debit or credit card to pay your subscription, donate to us, purchase something or pay for an event or trip, whether online, over the phone or by mail, we will process your information securely in accordance with the Payment Card Industry Data Standard.
We do not store your debit or credit card details once your transaction is completed. All card details are securely destroyed once your donation or payment has completed.
We hold bank account details for the purpose of collecting direct debits in accordance with the direct debit mandate rules.
8. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of Christian Medical Fellowship for purposes connected with the operation of the Fellowship. Some of our service providers may have access to your data in order to perform services on our behalf - good examples of this are mailings of appeals and magazines or payment processing. We make sure that anyone who provides a service for Christian Medical Fellowship enters into an agreement with us and meets our standards for data security.
9. How long do we keep your personal data?
We retain membership data while it is still current; Gift Aid declarations and associated paperwork for up to six years after the calendar year to which they relate.
We will only hold sensitive medical personal information provided to participate in an overseas trip until the trip is completed
10. Transfer of data abroad
Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.
By submitting your personal data you agree to this transfer, storing and processing of your information.
Should you travel overseas with us, we may share personal information with partners in overseas locations.
11. Legal Duty
We may need to pass on information if required by law or by a regulatory body. For example, a Gift Aid audit by HMRC of if asked for details by a law enforcement agency.
12. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-
13. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will update this notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your consent to the new processing.
14. Contact details
To exercise all relevant rights, queries or complaints please contact Graham Sopp, Head of Central Services, at 6 Marshalsea Road, London SE1 1HL or email firstname.lastname@example.org.
You can contact the Information Commissioners Office at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or online https://ico.org.uk/global/contact-us/email/